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Privacy Policy

Privacy Statement

NTSS – Notary, Translation & Signing Services
(Florida Mobile Notary Public & Signing Services)

At NTSS (Notary, Translation & Signing Services), we are committed to protecting your privacy and safeguarding all personal and sensitive information entrusted to us. This Privacy Statement outlines how we collect, use, and protect your information while providing notary, translation, and document signing services throughout the State of Florida.

1. Information We Collect

To perform our services lawfully and effectively, we may collect:

  • Full name, address, phone number, and email

  • Government-issued identification (Driver’s License, State ID, Passport)

  • Signatures and document-related information

  • Documents submitted for notarization, translation, or signing services

  • Appointment and service details

  • Payment information (if applicable)

2. Purpose of Information Collection

Your information is collected strictly for legitimate business and legal purposes, including:

  • Verifying identity in compliance with Florida notary laws

  • Performing notarial acts and witnessing signatures

  • Translating documents accurately upon request

  • Facilitating signing services (loan signings, legal forms, etc.)

  • Maintaining service records and scheduling appointments

  • Processing payments

We do not sell, rent, or share your personal information for marketing purposes.

3. Florida Notary Law Compliance

NTSS operates in accordance with:

  • Florida Statutes Chapter 117

Under Florida law:

  • Signers must appear in person or via approved Remote Online Notarization (RON)

  • Valid identification is required

  • Notaries must remain impartial and cannot provide legal advice unless licensed to do so

4. Translation Services Disclaimer

NTSS provides document translation services for convenience and communication purposes only.

  • We do not provide certified legal interpretation or legal advice unless explicitly stated

  • Clients are responsible for verifying the accuracy and acceptance of translated documents for official use

  • Sensitive documents are handled with strict confidentiality

5. Signing Services & Confidentiality

For signing services (including loan signings and legal documents):

  • All documents are handled with strict confidentiality

  • Information is only used to complete the requested service

  • We do not alter, interpret, or provide legal advice regarding documents

6. Notary Records & Retention

While Florida law does not require a notary journal in all cases, NTSS may maintain internal records for:

  • Fraud prevention

  • Service verification

  • Legal protection

All records are securely stored and retained only as necessary.

7. Data Protection & Security

We implement reasonable safeguards, including:

  • Secure storage of physical and digital records

  • Limited access to sensitive information

  • Secure communication channels whenever possible

  • Proper disposal of confidential materials

8. Disclosure of Information

Your information may only be disclosed:

  • When required by law, subpoena, or court order

  • To authorized government or regulatory agencies

  • With your consent

9. Mobile & Remote Services (RON)

For mobile and Remote Online Notarization services:

  • Information may be collected electronically via secure platforms

  • Identity verification may include credential analysis and knowledge-based authentication

  • Digital records are stored securely in compliance with Florida regulations

10. Your Rights

You have the right to:

  • Request information about how your data is used

  • Request corrections (where legally permitted)

  • Ask questions regarding your privacy

11. Contact Information

For privacy-related inquiries:

NTSS – Notary, Translation & Signing Services
Phone: 786-745-9135
Email: [Insert Your Email Address]

12. Updates to This Policy

This Privacy Statement may be updated periodically to reflect legal or operational changes within the State of Florida.

🔒 Confidentiality Commitment

NTSS understands that notary, translation, and signing services often involve highly sensitive information. We are committed to maintaining the highest level of confidentiality, professionalism, and compliance in every transaction.

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